Job Description

Location

1960 Tate St East Palo Alto,, 94303

Description

TAKE YOUR EXCELLENT COMMUNICATION AND ORGANIZATION SKILLS TO THE NEXT LEVEL!

The City of East Palo Alto Invites Qualified Candidates for the Position of

SECRETARY I-II for the

COMMUNITY & ECONOMIC DEVELOPMENT DEPARTMENT

Salary:

Secretary I

$4,925 - $5,986 Monthly

$28.41 – $34.53 Hourly

Secretary II

$5,486 - $6,668 Monthly

$31.65 – $38.47 Hourly

Plus an attractive benefits package

Deadline to Apply: Tuesday, September 10, 2024, at 11:59 PM

The City of East Palo Alto is now actively seeking a compassionate, organized, responsible Secretary I-II for the Community and Economic Development Department. The Secretary I-II learns and performs a variety of office administrative, secretarial, and office support duties, requiring a thorough knowledge of the assigned department, division, or program, its procedures, and operational details. The incumbent will provide administrative support to various departmental staff, clerk meetings, and compose and prepare correspondence using judgment in content and style. The Secretary I-II will perform skilled word processing, data entry and organization, telephone and counter reception, invoice processing, recordkeeping, statistical and technical report preparation, and filing, as well as perform related duties as assigned.

This is an open competitive/ promotional recruitment, meaning that it is open to qualified permanent employees and any other applicants who meet the minimum qualifications. Two employment lists will be created for internal promotional and an open list of all other non-current EPA employees.  The department may hire at either the I or the II level depending on the skills, certifications, and qualifications held by the pool of applicants.

Job PDF: 

Additional Job PDF: 

Ideal Candidate

The ideal candidate will:

• Be proficient in various software applications, including word processing, spreadsheets, and other relevant office technology.
• Independently organize work, set priorities, meet critical deadlines, and follow up on assignments. Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Compose correspondence and reports independently or from brief instructions.
• Be a problem solver who can resolve issues as they arise. 
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Bilingual is highly desired
• Possess experience in administrative and office support within a municipality is highly desired.
• Work in a high-paced environment while maintaining your composure and healthy team spirit.
• Prioritize and efficiently prosecute assignments for maximum synergy, effectiveness, and productivity.
• Multi-task by dealing simultaneously with several pressing issues or assignments with limited support and/or resources.

QUALIFICATIONS:  Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying.  A typical way to obtain the required qualifications would be:

Education: Equivalent to graduation from the twelfth (12th) grade, preferably supplemented by specialized coursework in typing, bookkeeping, or related office function(s).

Experience:

Secretary I: One (1) year of experience performing office support duties using modern office practices, procedures, and equipment.

Secretary II: Three (3) years of progressively responsible experience performing office support activities using modern office practices, procedures, and equipment.

License and Certifications: Possession of, or ability to obtain, a valid California Driver’s License by the time of appointment and a satisfactory driving record.

Benefits

The City of East Palo Alto offers a competitive benefits package, including choices among plan options for medical, dental, vision, life insurance, and long-term disability.

Union Membership: This position is non-exempt and subject to the overtime rules of the Federal Labor Standards Board and is part of the Service Employees’ International Union group (SEIU). 

Health Benefits:For medical coverage, the City contracts with Sutter Health and Kaiser Permanente. The city pays 100% employee only Kaiser Coverage and 65% Dependent Coverage up to the Kaiser Coverage Plan. If enrolled in Kaiser High Deductible Plan, the City will contribute $2,000 into a Health Equity Savings Account prorated to date of hire f enrolled in the Kaiser high deductible plan.

Dental insurance:is through Delta Dental. The city pays full cost for employees only.

Vision:Supplemental Insurance with VSP (employee paid)

Long Term Disability:City paid.

Life Insurance:The City pays for coverage of $25,000

Retirement:CalPERS Classic Members – 2.5% @ 55 formula Employee pays 8% employee contribution. * Three (3) year average final compensation.

CalPERS New Members—2% @ 62 formula Employee pays 7.75% employee contribution.        * Three (3) year average final compensation

Sick Leave: 3.7 hours biweekly

Vacation:Accrual ranges from 80 – 200 Hours per year based on years of continuous service with the City

Holidays:13 Paid Holidays per year

Bi-lingual Pay:Additional $50 / pay period. English/Spanish for qualifying individuals and positions after passing bilingual test.

Tuition Reimbursement: $600-$1,000 per year

Deferred Compensation Plan: The City offers an optional 457 Plan through Mission Square.

Employee Assistance Program:The City of East Palo Alto offers an employee assistance program for employees and dependents that provides counseling and other services for dealing with life’s challenges at no cost to the employee.

Flexible Spending Plan:Voluntary pretax employee contributions up to $2,650 for health care expenses and up to $5,000 for dependent care expenses per year.

Special Instructions

SELECTION PROCESS: It is important to complete all required application materials. Applications will be reviewed in detail to identify the most qualified candidates to move forward to the next phase in the recruitment process.  The most qualified will be invited to a practical exam that may include but is not limited to a computer software skills test, or a written or multiple-choice exam. Those who score the highest on the exam will advance to the next phase of the recruitment process to a panel interview. It is desired that the successful candidate will begin employment as soon as possible. Completion of the application is a required part of the application and examination process.   “See Resume” will not be acceptable as completing the application.

APPLICATION PROCESS: To be considered for this exciting opportunity, candidates should apply through CalOpps.org. https://www.calopps.org/city-of-east-palo-alto. Complete an online application, the required supplemental questionnaire, and a letter of interest. All materials must be included to be considered as a candidate.

Deadline to Apply: Tuesday, September 10, 2024, at 11:59 PM

Additional inquiries about the position may be directed to Danielle Oliveira from Muchmore Than Consulting, danielle@muchmorethanconsulting.org, or (650) 853-3116.

The City of East Palo Alto is not responsible for the failure of internet forms or email in submitting your application. Candidates with a disability who may require special assistance in any phase of the application or selection process should advise Danielle Oliveira from Muchmore Than Consulting.

THE CITY OF EAST PALO ALTO ISAN EQUAL OPPORTUNITY EMPLOYER

The City of East Palo Alto is an Equal Opportunity Employer (EEO) and as such does not discriminate on the basis of race, color, religion creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran and/or military status, protected medical leaves, domestic violence victim status, political affiliation, and any other status  protected by state or federal law in its employment actions, decisions, policies, and practices.

Recruitment Services Provided by Muchmore Than Consulting, LLC

Recruitment Contact

Contact phone: 

(650)853-3116

Contact email: 

danielle@muchmorethanconsulting.org

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